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Planning help
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Forms and Checklists

Do you have everything you need to apply for your Planning Permit? Make sure you have everything together by using one of our forms or checklists.

Planning application forms

Application for Planning Permit
Application for a VicSmart Planning Permit
Application to Amend a Planning Permit
Application for Amendment by Secondary Consent
Amendment to Planning Application
Extension of Time Request
Request To Endorse Plans Pursuant To Conditions Of Permit

Subdivision forms

Public Open Space Form
Bond and Fees Form
Application for Compliance Inspection

Other forms

Application for Certificate of Compliance
Copy of Planning Permit and or Endorsed Plans Request Form
 

General planning permit application checklists

Checklist - Existing Use Rights
Checklist 1 - Construction and/or Extension of a Single Dwelling or Multi Dwellings on a Lot
Checklist 2 - Industrial
Checklist 3 - Business
Checklist 4 - Advertising Signage
Checklist 5 - Waiver of Car Parking
Checklist 6 - Subdivision
Checklist 7 - Applications for Works to Buildings in Heritage Areas
Checklist 8 - Applications for Demolition of a Building in a Heritage Area
Checklist 9 - Construction of a Water Tank
Checklist 10 - Vehicle Crossover in a Heritage Area
Checklist 11 - Solar Panels in a Heritage Area
Checklist 12 - Buildings & Works
Checklist 13 - Use of Land
Checklist 14 - Liquor Licence
Checklist 15 - Bushfire Management Overlay
Checklist 16 - Applications within the Dowling Forest Precinct
Checklist 17 - Rural Subdivision
Checklist 18 - Rural Dwelling
Checklist 19 - Native Vegetation Removal

VicSmart permit application checklists

Checklist 1 - Realign a boundary between two lots
Checklist 2 - Subdivide land into lots each containing an existing building or car parking space
Checklist 3 - Subdivide land with an approved development into two lots
Checklist 4 - Construct a front fence in a residential zone
Checklist 5 - Construct a building or works in a Commercial, Industrial Zone or Mixed Use Zone
Checklist 6 - Construct a fence in an overlay
Checklist 7 - Remove, destroy or lop one tree
Checklist 8 - Minor subdivision, minor buildings and works, painting or tree lopping in a Heritage Overlay
Checklist 9 - Display a sign in a Commercial or Industrial Zone
Checklist 10 - Reduce a car parking requirement
Checklist 11 - Reduce or waive loading & unloading requirements
 

Information sheets

Pre-application Meetings

 

Planning fees

There are a range of factors that determine how much you have to pay for a Planning Permit.

Calculating your fee

The cost of your application depends on what you’re doing. The key factors that influence your fee include:

  • The type of permit (use, development, use and development, subdivision)
  • The estimated cost of any development
  • The type of proposal and/or property (VicSmart, single dwelling on a lot, multiple dwellings on a lot)

For a full list of Statutory Planning fees, view our fee schedule.

I want to seek written advice as to whether a planning permit is required

Request written advice when you need to clarify whether a planning permit is required for your project.

Before applying, you'll need to ensure you have the following information:

Apply for written advice

 

I want to request a copy of a planning permit or endorsed plans

To get copies of existing planning permits or endorsed plans, you'll need to applyBefore applying, you will need to have the following information:

  • Property address
  • Planning permit reference number
  • The cost is outlined in our fee schedule.

Request copy of planning permit

I want to apply for a report and consent for a proposed demolition

Do you need to progress your building permit application but your registered building surveyor first needs report and consent for demolition under Section 29A of the Building Act? You will need to apply for a 29A Report and Consent for Demolition.

When a Section 29A request is received, we’ll determine whether a planning permit is required for the demolition, and if so, if a planning permit has been issued. If a planning permit has been issued for the demolition or no planning permit is required to demolish, we’ll issue consent.

A Section 29A consent request will be refused if a planning permit is required for demolition and no planning permit has been issued for the proposed demolition, or if the demolition proposed under the request differs from that extent of demolition approved in the planning permit.

The City of Ballarat can't issue Section 29A consents:

  • where City of Ballarat is not the responsible authority for the land
  • where a planning permit has been issued by the Minister for Planning
  • for permits issued for properties on the Victorian Heritage Register under the Heritage Act 1995.

Before proceeding, make sure you have the following information:

  • Planning and Building Permit application reference numbers
  • A full and current (no older than 30 days) copy of your Certificate of Title including the Plan of Subdivision and correct ownership details. 
  • A digital copy of your plans and any supporting documents
  • Credit card details for payment of the application fee. 
  • The cost is outlined in our fee schedule

Apply for Report and Consent for Demolition

Advertised plans and planning registers
Man looking at a laptop screen

I want to view advertised plans

Some planning permit applications are required to be advertised to anyone who may be affected by the proposal, usually the adjoining owners and occupiers. During the advertising period, the plans and documents associated with the planning application will be available for viewing. Applications can be viewed online. You will need the planning permit number or the property address as per the notice you have received or sign at the front of the site.

The documents and plans are made available for the sole purpose of consideration and review as part of the planning permit process under the Planning and Environment Act 1987The documents and plans must not be used for any purpose which may breach copyright.

View Advertised Plans

I want to express my support for a planning permit application

You are able to make a submission in support of a planning permit application currently on advertising.

The submission must include your name, postal address, email and phone number. If you do not include these details, you will not receive updates or notice of Council's decision on the application. Please also include the planning permit reference number which will start with PLP, or the address of the property.

Submissions can be lodged online, or you can call our Planning Team to discuss other options.

Submissions are not confidential. As required by Section 57 of the Planning and Environment Act 1987, a copy of your submission including your name and address may be made available to any person, including the applicant, for the purpose of consideration as part of the planning process and may also be included in any Council meeting agenda.

Express my support

I want to lodge an objection to a planning permit application

If you believe you will be adversely affected by the proposal, you can submit an objection to Council. The submission must include your name, postal address, email and phone number. If you do not include these details, you will not receive updates or notice of Council's decision on the application. 

The submission must state the reasons for your objection and how you will be affected by the application. As part of your submission, you can include suggestions for changes to the application to address your concerns. Please also include the planning permit reference number which will start with PLP, or the address of the property.

Submissions can be lodged online, or you can call our Planning Team to discuss other options.

Your objection should be submitted before the closing date on the Notice of the Application, however Council must consider any objection received before a decision is made on the application. 

Petitions are counted as one objection, regardless of the number of signatories. All correspondence will be sent to the first signatory or any other person as nominated. Separate objections are required from each petitioner if they wish to have objector status and associated appeal rights.

Council can only consider objections that are based on planning grounds (property devaluation and commercial competition are not valid grounds of objection). Some planning permit applications are exempt from notice and appeal rights, as outlined in the Ballarat Planning Scheme. These applications are not advertised and there is no opportunity to object. 

Submissions are not confidential. As required by Section 57 of the Planning and Environment Act 1987, a copy of your submission including your name and address may be made available to any person, including the applicant, for the purpose of consideration as part of the planning process and may also be included in any Council meeting agenda.

Lodge an Objection

I want to view the status of past planning permit applications

The status of past planning permit applications can be tracked online.

Check status of a past application

Before applying for a planning permit

Determine if you need a planning permit, and if so, ensure you have all your information ready to lodge an application.

Blueprints

Do I need a permit?

There are a number of different factors that determine whether or not you need a planning permit. These include, but are not limited to:

  • the types of works you want to do (renovations/a new house/two or more houses/a new cafe)
  • where the property is located (what zone it's in)
  • how big the property is
  • whether the property is in an area that may possibly flood (is it in a land subject to inundation overlay?)
  • whether your property is adjacent to a major road
  • whether your property is in an area where heritage controls apply
  • if you're wanting to run a business from home
  • if you want to subdivide land.

If you want to do some research, the VicPlan website is a great resource. It allows you to look up your property and find out how it fits into local planning requirements.

If you want information confirmed in writing, you can apply for written advice.

Doing my homework

When turning your ideas into reality consider the following:

  • Download a Planning Property Report to identify the planning requirements including the zone and any overlays
  • Look at the Ballarat Planning Scheme to confirm if you need a planning permit
  • Determine if your proposal is eligible for a fast-track process through VicSmart
  • View our checklists to confirm the information you might need to provide with an application 
  • Prepare initial plans for your proposal 
  • Discuss plans with your neighbours
  • Consider getting advice from a professional planning consultant. Note – Council cannot recommend a professional planning consultant.
  • Request a pre-application meeting with one of our planners
  • Call 5320 5640 if you have any questions

When preparing to lodge your application:

  • Order a copy of your title from Landata
  • Get your plans drawn up by a professional architect or draftsperson
  • Create electronic versions of your paperwork as we prefer electronic lodgement

I want to seek pre-application advice

The purpose of a planning permit pre-application meeting is to discuss complex applications with planning officers before you submit your application.

During the meeting, we’ll work with you to identify potential design issues and confirm any additional information we’ll need to process your application.

Please email your proposal, plans and any accompanying documents to preapplications@ballarat.vic.gov.au and we will be in contact to book a meeting time.

Alternatively, you can speak to a planning officer for advice on your project by calling 03 5320 5500.

Pre-application Meetings Information Sheet

I want to seek written advice as to whether a planning permit is required

Request written advice when you need to clarify whether a planning permit is required for your project.

Before applying, you'll need to ensure you have the following information:

Apply for written advice

 

I want to request a copy of a planning permit or endorsed plans

To get copies of existing planning permits or endorsed plans, you'll need to apply. Before applying, you will need to have the following information:

  • Property address
  • Planning permit reference number
  • The cost is outlined in our fee schedule.

Request copy of planning permit

Planning Fees

The cost of an application depends on what you're planning. The factors that influence your fee include:

  • the type of permit (planning, subdivision, covenant removal)
  • the cost of the development
  • in some cases, the type of property (single dwelling or multi-dwelling)

A full list of planning related fees can be found in our fee schedule.

Ballarat Planning Scheme and Amendments
People planning on a map

What is a planning scheme?

Planning schemes are made up of maps and ordinance. The ordinance are the policies and written clauses and the maps depict where the zones and overlays apply within the planning scheme area.

We administer and implement the Ballarat Planning Scheme in accordance with section 6 of the Planning and Environment Act 1987.

 

What is a planning scheme amendment?

An amendment makes changes to the planning scheme. An amendment may be required to implement a new strategy or plan, update local policies, or correct a mistake or rezone land, among other things.

View previous Ballarat Planning Scheme Amendments.

Amendments on Exhibition

Amendment C220ball – Dowling Forest Precinct, Miners Rest

 

 

Which planning controls affect your property?

The VicPlan website tells you which planning controls affect your property, including which zone you're in and if any overlays apply. 

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