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Planning help

Help, forms and checklists for your planning journey.

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Forms and checklists

Do you have everything you need to apply for your Planning Permit? Make sure you have everything together by using one of our forms or checklists.

Planning application forms

Application for Planning Permit
Application for a VicSmart Planning Permit
Application to Amend a Planning Permit
Application for Amendment by Secondary Consent
Amendment to Planning Application
Extension of Time Request
Request To Endorse Plans Pursuant To Conditions Of Permit

Subdivision forms

Public Open Space Form
Bond and Fees Form
Discharging condition for 173 Agreement

Other forms

Application for Certificate of Compliance
Copy of Planning Permit and or Endorsed Documents

General planning permit application checklists

Checklist - Existing Use Rights
Checklist 1 - Construction and/or Extension of a Single Dwelling or Multi Dwellings on a Lot
Checklist 2 - Industrial
Checklist 3 - Business
Checklist 4 - Advertising Signage
Checklist 5 - Waiver of Car Parking
Checklist 6 - Subdivision
Checklist 7 - Applications for Works to Buildings in Heritage Areas
Checklist 8 - Applications for Demolition of a Building in a Heritage Area
Checklist 9 - Construction of a Water Tank
Checklist 10 - Vehicle Crossover in a Heritage Area
Checklist 11 - Solar Panels in a Heritage Area
Checklist 12 - Buildings & Works
Checklist 13 - Use of Land
Checklist 14 - Liquor Licence
Checklist 15 - Bushfire Management Overlay
Bushfire planning information
Checklist 16 - Applications within the Dowling Forest Precinct
Checklist 17 - Rural Subdivision
Checklist 18 - Rural Dwelling
Checklist 19 - Native Vegetation Removal

VicSmart permit application checklists

Checklist 1 - Realign a boundary between two lots
Checklist 2 - Subdivide land into lots each containing an existing building or car parking space
Checklist 3 - Subdivide land with an approved development into two lots
Checklist 4 - Construct a front fence in a residential zone
Checklist 5 - Construct a building or works in a Commercial, Industrial Zone or Mixed Use Zone
Checklist 6 - Construct a fence in an overlay
Checklist 7 - Remove, destroy or lop one tree
Checklist 8 - Minor subdivision, minor buildings and works, painting or tree lopping in a Heritage Overlay
Checklist 9 - Display a sign in a Commercial or Industrial Zone
Checklist 10 - Reduce a car parking requirement
Checklist 11 - Reduce or waive loading & unloading requirements
 

More Information

Pre-application meetings are currently not being offered whilst we implement improvements to the service. In the meantime, you can contact the planning officer on duty on 5320 5107.

Policies and strategies

Reference documents under the Ballarat Planning Scheme

Local Incorporated Documents under the Ballarat Planning Scheme

View Local Incorporated Documents on Planning Victoria website.

Other planning documents

Planning fees

There are a range of factors that determine how much you have to pay for a Planning Permit.

Calculating your fee

The cost of your application depends on what you’re doing. The key factors that influence your fee include:

  • The type of permit (use, development, use and development, subdivision)
  • The estimated cost of any development
  • The type of proposal and/or property (VicSmart, single dwelling on a lot, multiple dwellings on a lot)

For a full list of Statutory Planning fees, view our fee schedule.

I want to seek written advice as to whether a planning permit is required

Request written advice when you need to clarify whether a planning permit is required for your project.

Before applying, you'll need to ensure you have the following information:

  • An electronic version of your plans
  • Copy of your title including any relevant covenants and agreements

Apply for written advice

 

I want to request a copy of a planning permit or endorsed plans

To get copies of existing planning permits or endorsed plans, you'll need to applyBefore applying, you will need to have the following information:

  • Property address
  • Planning permit reference number

Please note: Copies are made available for the purposes of the Planning and Environment Act 1987 only. The information provided must not be used for any other purpose. By taking a copy of a document you acknowledge and agree that you will only use the document for the purpose specified above and that any dissemination, distribution or copying of a document is strictly prohibited.

Request copy of planning permit

I want to apply for a report and consent for a proposed demolition

Do you need to progress your building permit application but your registered building surveyor first needs report and consent for demolition under Section 29A of the Building Act? You will need to apply for a 29A Report and Consent for Demolition.

When a Section 29A request is received, we’ll determine whether a planning permit is required for the demolition, and if so, if a planning permit has been issued. If a planning permit has been issued for the demolition or no planning permit is required to demolish, we’ll issue consent.

A Section 29A consent request will be refused if a planning permit is required for demolition and no planning permit has been issued for the proposed demolition, or if the demolition proposed under the request differs from that extent of demolition approved in the planning permit.

The City of Ballarat can't issue Section 29A consents:

  • where City of Ballarat is not the responsible authority for the land
  • where a planning permit has been issued by the Minister for Planning
  • for permits issued for properties on the Victorian Heritage Register under the Heritage Act 1995.

Before proceeding, make sure you have the following information:

  • Planning and Building Permit application reference numbers
  • A full and current (no older than 30 days) copy of your Certificate of Title including the Plan of Subdivision and correct ownership details. 
  • A digital copy of your plans and any supporting documents
  • Credit card details for payment of the application fee. 
  • The cost is outlined in our fee schedule

Apply for Report and Consent for Demolition

Page topics

Before applying for a planning permit

Determine if you need a planning permit, and if so, ensure you have all your information ready to lodge an application.

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Do I need a permit?

There are a number of different factors that determine whether or not you need a planning permit. These include, but are not limited to:

  • the types of works you want to do (renovations/a new house/two or more houses/a new cafe)
  • where the property is located (what zone it's in)
  • how big the property is
  • whether the property is in an area that may possibly flood (is it in a land subject to inundation overlay?)
  • whether your property is adjacent to a major road
  • whether your property is in an area where heritage controls apply
  • if you're wanting to run a business from home
  • if you want to subdivide land.

If you want to do some research, the VicPlan website is a great resource. It allows you to look up your property and find out how it fits into local planning requirements.

If you want information confirmed in writing, you can apply for written advice.

Doing my homework

When turning your ideas into reality consider the following:

When preparing to lodge your application:

I want to seek pre-application advice

Pre-application meetings are currently not being offered whilst we implement improvements to the service. In the meantime, you can contact the planning officer on duty on 5320 5107.

I want to seek written advice as to whether a planning permit is required

Request written advice when you need to clarify whether a planning permit is required for your project.

Before applying, you'll need to ensure you have the following information:

Apply for written advice

 

I want to request a copy of a planning permit or endorsed plans

To get copies of existing planning permits or endorsed plans, you'll need to applyBefore applying, you will need to have the following information:

  • property address
  • planning permit reference number

Request copy of planning permit

Planning fees

The cost of an application depends on what you're planning. The factors that influence your fee include:

  • the type of permit (planning, subdivision, covenant removal)
  • the cost of the development
  • in some cases, the type of property (single dwelling or multi-dwelling)

A full list of planning related fees can be found in our fee schedule.

Change my approved planning permit
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I want to amend the wording of my permit or make major changes to my plans

If you want to change your permit you must submit a formal amendment under Section 72 of the Planning and Environment Act 1987

A Section 72 Amendment is treated the same as a planning permit application and is subject to the same assessment process. Depending on the complexity of the application, this may result in a similar time frame to the processing of your original planning permit.

Before proceeding, make sure you have the following information:

  • A full and current (no older than 30 days) copy of your Certificate of Title including the Plan of Subdivision and correct ownership details. 
  • A full copy of any registered restrictive covenant or Section 173 Agreement that may apply to your land. 
  • A digital copy of your amended plans and supporting documents identifying or listing all of the changes against the endorsed plans

Submit a formal amendment

I only want to make minor changes to my plans

If you want to make minor changes to your plans, you must submit a Secondary Consent Amendment. When your permit is issued, it includes a condition which enables minor changes to be made to your endorsed plans without the need for public advertising.

If Council considers that the proposed changes would result in any amenity impacts or further material detriment to affected landowners, you may be required to make an amendment application under Section 72 of the Planning and Environment Act 1987.

If you're not sure if your amendment qualifies for consent or formal amendment, apply here.

Before applying, you need to have the following information:

  • A full and current (no older than 30 days) copy of your Certificate of Title including the Plan of Subdivision and correct ownership details. 
  • A full copy of any registered restrictive covenant or Section 173 Agreement that may apply to your land. 
  • A digital copy of your amended plans and supporting documents identifying or listing all of the changes against the endorsed plans

Apply for Secondary Consent Amendment

I want to extend the expiry date on my permit

If you want to extend the expiry date on your permit, you must submit an application under Section 69 of the Planning and Environment Act 1987.

All planning permits have an expiry date. To determine the expiry date of a planning permit, find the date of issue on your planning permit. This date corresponds with an expiry condition that is usually the last condition on the permit.

The expiry condition typically requires that a use or development approved by the permit commences within two years of the date of issue of the permit and completed within four years of the date of issue of the permit.

For example, if a planning permit was issued on 1 January 2020, then the use or development must have commenced by 1 January 2022 and be completed by 1 January 2024.

Subdivisions approved by Planning Permit require that a Plan of Subdivision must be certified in accordance with the Subdivision Act 1988 within two years of the date of issue of the Permit. 

The Subdivison must be completed within 5 years of first certification.

To allow more time to commence or complete a use or development under a Planning Permit, you can request Council to extend:

  • The time in which the ‘development’ must commence
  • The time in which the ‘land use’ must commence (for example, the date a building must begin operating as a medical centre or shop)
  • The time in which the ‘development’ must be completed
  • The time in which the Subdivision must be certified

You can request:

  • An extension to a Planning Permit any time before the Planning Permit expires
  • An extension to the commencement date for development, land use or Subdivision up to 6 months after the expiry date
  • An extension to the completion date for development up to 12 months after the expiry date

Council and the Victorian Civil and Administrative Tribunal are unable to approve requests lodged outside the relevant timeframe.

Request to extend your permit

I want to submit plans required by a condition of my permit

The first condition on your planning permit can sometimes require further changes to your original plans in order to address Council requirements. Examples of requested changes may include:

  • Increasing or reducing the setback of a building from a boundary
  • Screening windows or a deck to comply with privacy requirements
  • Improving vehicle turning into and out of a garage
  • Planting trees

Your permit may also require you to submit other documents such as a:

  • Waste Management Plan
  • Construction Management Plan
  • Contamination Assessment
  • Demolition Plan

In addition to the above, you may also need approvals from the City of Ballarat or separate statutory authorities.

Before applying you need to have the following information:

  • A digital copy of your amended plans and other documents required against the conditions of your permit

Submit plans required by permit conditions