Committees
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Delegated Committees
Delegated Committees are those which are established by Council under section 63 of the Local Government Act 2020 (the Act) that exercises a power, or performs a duty or function, of the Council that has been delegated to that Committee under any Act.
The members of a Delegated Committee's decision-making powers are limited to those matters covered in the Instrument of Delegation. When Council delegates to members of a Delegated Committee, it allows the Committee members to exercise the power to make certain decisions ‘as if it were Council’.
| Committee | Terms of Reference/ Delegation | Council Officer Responsible | Members 2025 | Meeting dates | Agendas and Minutes |
| Community Impact Grant Allocations Delegated Committee | Peter Appleton – Executive Manager Engaged Communities | Cr Des Hudson Cr Tracey Hargreaves Cr Ted Lapkin | Quarterly meetings | View May 2024 Meeting Minutes | |
| Tourism Events Grant Allocations Delegated Committee | Tourism Events Grant Allocations Delegated Committee Terms of Reference | Jeff Johnson – Executive Manager Arts and Events | Cr Samantha McIntosh Cr Jay Morrison Cr Ben Taylor | Monthly meetings | View 14 December Meeting Minutes |
| Contracts Approval Delegated Committee | Lorraine Sendall – Executive Assistant Director Corporate Services | Cr Tess Morgan Cr Ted Lapkin Cr Ben Taylor | Fortnightly meetings as required | Meetings are closed to the public in accordance with Section 66 of the Local Government Act 2020. | |
| Her Majesty’s Theatre Board Delegated Committee | Jeff Johnson - Executive Manager Arts and Events | Cr Samantha McIntosh Cr Jay Morrison Cr Tracey Hargreaves Peter Zala Ronald Harrington Timothy Gay Virginia Wise Stephen Bigarelli Bridget Aitchinson Coady Green Andrea Brown Kerry Watson | Monthly meetings | View 6 August 2024 Meeting Minutes | |
| Planning Delegated Committee | Natalie Robertson – Director Development and Growth | All 9 Councillors | 12 February 2025 12 March 2025 9 April 2025 14 May 2025 11 June 2025 9 July 2025 13 August 2025 10 September 2025 8 October 2025 12 November 2025 3 December 2025 | View 2025 Planning Delegated Committee Meeting Agendas and Minutes | |
| City Partnerships Delegated Committee | City Partnerships Delegated Committee Terms of Reference | Peter Appleton – Executive Manager Engaged Communities | All 9 Councillors | Minimum once per year | Meetings are closed to the public in accordance with Section 66 of the Local Government Act 2020. Minutes from Meeting held on 8 May 2024 are included in the 26 June 2024 Council Meeting Agenda |
Community Asset Committees
A Community Asset Committee is a Committee established by Council to manage a community asset in the municipal district. Section 47 (1) of the Act allows the Chief Executive Officer may by Instrument of Delegation delegate any power, duty or function of the Council that has been delegated to the Chief Executive Officer by the Council to the members of a Community Asset Committee.'
Peter Appleton – Executive Manager Engaged Communities is the Council Officer responsible for all Community Asset Committees.
| Community Asset Committee | Terms of Reference | Members 2025 |
| Ascot Hall - Community Asset Committee | Ascot Hall Community Asset Committee Terms of Reference | Peter Wrigley Stuart Sobey Geoff Dean Ivan Thomas Bruce Spittle Ian Thomas Marg Thomas Norman Grills Keith Mason Joanne Wrigley Julie Spittle Fiona Blair |
| Brown Hill Hall - Community Asset Committee | Brown Hill Hall Community Asset Committee Terms of Reference | Dianne Eden Merrilyn Harlock Reg Eden Kevin Norman Karen Norman Miles Hingston John Morris David Eden |
| Buninyong Hall - Community Asset Committee | Buninyong Hall Community Asset Committee Terms of Reference | Miranda Donald Sonya Sutcliffe Mark Jones Sharon Develyn Adam Turnball Ann Gooding Leonie Everdeen Susan Pilbeam Ron Gilchrist |
| Burrumbeet Soldiers Memorial Hall - Community Asset Committee | Burrumbeet Soldiers Memorial Hall Community Asset Committee Terms of Reference | Paul Beechey Bernard Hyland Brendan Cahill Ian Smith Gwen Smith Angela Smith Ian Marshall Shirley Marshall Lauren Briody Jasmine Walton Nick Renter |
| Cardigan Village Community Centre - Community Asset Committee | Cardigan Village Community Centre Community Asset Committee Terms of Reference | Francis Litwin Mary Tipping Heather Wood Wendy Gottlieb Rebecca Black Neil Black |
| Invermay Recreation Reserve - Community Asset Committee | Invermay Recreation Reserve Community Asset Committee Terms of Reference | Geoffrey Fraser Ruth Nunn Ian Martin Peter Nunn Lachlan Pryor Jabez Armstrong Rod McDonald Andrew Le Marshall |
| Miners Rest Mechanics Institute Community Hall - Community Asset Committee | Miners Rest Mechanics Institute Community Hall Community Asset Committee Terms of Reference | Peter Loader Karen Grose Diane Jennings Lynette Rock Bill Loader Margaret Adams Jack Miller |
| Scotsburn Community Hall - Community Asset Committee | Scotsburn Community Hall Community Asset Committee Terms of Reference | Graham Shearer Phillip Allen Gabrielle Murphy Roland Nam Celia Burnham Bill Whiteside Darryl Palmer Nigel Prior John Allen |
| Sebastopol RSL Hall - Community Asset Committee | Sebastopol RSL Hall Community Asset Committee Terms of Reference | Cr Des Hudson Margaret Cottell Marlie Feeney Mark Azzopardi |
| Warrenheip Memorial Hall - Community Asset Committee | Warrenheip Memorial Hall Community Asset Committee Terms of Reference | Julie Blackmore Angela Beattie Emma Carter Malcolm McCann Julian Prendergast Catherine Gill |
Advisory Committees
Advisory Committees provide particular expertise to help Council make decisions, however they do not have any formal delegated powers to act in place of the Council. The recommendations of Advisory Committees have no legal standing unless they are adopted by Council at a formal meeting.
| Advisory Committee | Terms of Reference | Council Officer Responsible | Councillor Members 2025 |
| Ballarat Friends of Ainaro Community Advisory Committee | Ballarat Friends of Ainaro Community Advisory Terms of Reference |
John Drennan - Intercultural Partnerships Officer | Cr Des Hudson |
| Ballarat Heritage Advisory Committee | Ballarat Heritage Advisory Committee Terms of Reference | Annabel Neylon - Coordinator Heritage |
Cr Samantha McIntosh Cr Ted Lapkin |
| Ballarat Regional Soccer Facility Advisory Committee | Ballarat Regional Soccer Facility Advisory Committee Terms of Reference | Mark Patterson - Executive Manager Recreation Services |
Cr Des Hudson Cr Damon Saunders |
| Disability Advisory Committee | Disability Advisory Committee Terms of Reference | Meg Lawton - Community Inclusion Officer | Cr Damon Saunders |
| Intercultural Advisory Committee | Intercultural Advisory Committee Terms of Reference | John Drennan - Intercultural Partnerships Officer |
Cr Samantha McIntosh Cr Tess Morgan |
| Koorie Engagement Action Group Advisory Committee | Koorie Engagement Action Group Advisory Committee Terms of Reference | Lenka Vanderboom - Aboriginal Community Liaison Officer | Cr Tess Morgan |
| LGBTIQA+ Advisory Committee | LGBTIQA+ Advisory Committee Terms of Reference | Sez Lothian - Community Inclusion Officer LGBTIQA+ |
Cr Tess Morgan Cr Tracey Hargreaves |
Stakeholder Reference Groups
| Stakeholder Reference Group | Terms of Reference | Council Officer Responsible | Councillor Members 2025 |
| Arch of Victory Avenue of Honour Stakeholder Reference Group | Arch of Victory Avenue of Honour Terms of Reference | Luke Ives - Executive Manager Operations |
Cr Tracey Hargreaves Cr Damon Saunders |
| Ballarat Airport Stakeholder Reference Group | Ballarat Airport Terms of Reference | John Hartigan - Airport Manager and Program Development Officer |
Cr Samantha McIntosh Cr Jim Rinaldi Cr Tracey Hargreaves |
| Ballarat Major Events Precinct Stakeholder Reference Group | Ballarat Major Events Precinct Terms of Reference | Mark Patterson - Executive Manager Recreation Services |
Cr Des Hudson Cr Jay Morrison |
| Lake Learmonth Stakeholder Reference Group | Lake Learmonth Terms of Reference | Luke Ives - Executive Manager Operations | Cr Jim Rinaldi |
| Lake Wendouree and Gardens Stakeholder Reference Group | Lake Wendouree and Gardens Terms of Reference | Bernard Blood - Supervisor Lake Wendouree |
Cr Tracey Hargreaves Cr Samantha McIntosh Cr Damon Saunders |
| Ballarat West Precinct Structure Plan and Development Contributions Plan Review Stakeholder Reference Group | Ballarat West Precinct Structure Plan and Development Contributions Plan Review Terms of Reference | Chris Duckett - Manager Sustainable Growth |
Other Committees
| Committee | Council Officer Responsible | Community Representatives | Councillor Members 2025 | Meeting |
| Audit and Risk Committee Charter | John Thomas - Senior Risk Officer | John Watson Jason Hargreaves Jeff Rigby | Cr Tess Morgan Cr Ted Lapkin Cr Damon Saunders | Quarterly |
| Cemetery Trust Committee | Michael Hynes - Executive Manager Property and Facilities | Nil | All 9 Councillors | Annually |