Permit application consultation and feedback

For any queries regarding the process:

• Email: planninginfo@ballarat.vic.gov.au
• Phone: 53205500

View the Advertised Planning Permit Applications available for public notice.

Application consultation

Notice is are sent to surrounding properties and any other parties which may be affected by a proposal. This can be in the form letters to neighbours, sign(s) on-site and pubic advertising. 

Some planning permit applications are publicly advertised in order to better understand local views and conditions. During the public advertising period, planning permit application documents are available to view either online or in person at the City of Ballarat Customer Service, The Phoenix, 25 Armstrong Street South, Ballarat Central.

Please note, application documents are only available for the purpose of considering a development proposal in accordance with the Planning and Environment Act 1987. Documents must not be used for any purpose which may breach copyright laws.

A submission may be an expression of support or objection.

Some applications are exempt from the notice requirements and review rights of the Planning and Environment Act 1987. These applications will not be advertised.

To make a submission:

1. Go to the Advertised Planning Permit Applications available for public notice
2. Search and select the planning application you wish to respond to
3. Review documentation, select the 'Submit Response' button at the bottom of the page
4. Complete the application response, including uploading supporting attachments

Submission requirements:

• A submission must include your name and contact details (email address, postal address and/or telephone number). Without contact details we are unable to acknowledge your submission or provide you with future correspondence regarding the application.
• An objection must set out your reasons for opposing the development and how you might be affected. The most effective objections are those which include suggested alternatives.

Submission process considerations:

• Petitions are considered one submission only and all correspondence will be addressed to the lead signatory. Please be aware that as lead signatory, responsibility for advising other signatories of the progress of an application (including consultation meetings and City of Ballarat meetings) rests with you.
• The City of Ballarat can only consider representations based on planning grounds (property devaluation and commercial competition are not valid grounds upon which to base a representation).
• All submissions will be made available to the permit applicant at the conclusion of the advertising period. Personal and identifying information will however be redacted in accordance with privacy legislation.
• Submissions are accepted until a permit has been issued.

The post-objection consultation process provides both the permit applicant and interested parties with an opportunity to better understand each other’s views. Consultation meetings are solutions-focussed and are not intended to be a forum for parties to re-state their cases. The key issues generated by a permit application will be known by all parties ahead of a meeting. Parties should attend with an open mind and willingness to negotiate. Where objections have been received in response to a permit application, the assessing officer will first ask the permit applicant if they are willing to attend a meeting. To determine this, together with the assessing officer, the permit applicant should consider the value of any such meeting. 

The permit applicant should consider:

1. The content of the objections received
2. The number of objections received
3. The potential outcomes of any meeting. Based on the content and number of objections received, is it likely that solutions can be found?

This procedure sets out how the post-objection consultation process operates, including the manner in which meetings will be conducted. The post-objection consultation process is not a legislated element of the planning assessment process. Meetings are in addition to permit application notice requirements as set out in section 52 of the Planning and Environment Act 1987and rely upon the willingness of parties to engage in discussions.

The post-objection consultation process is based upon the principles of procedural fairness. These principles reflect what Statutory Planning want all parties to experience when engaging in the planning process. 

These principles are:

1. Transparent – The process is transparent and inclusive so that all parties have the relevant information to fairly articulate their opinions.
2. Voice – All parties have opportunities for genuine interaction and to raise concerns.
3. Fairness – Objectors experience a process that is fair, balanced, consistent, and provides reasonable opportunities for genuine engagement and consideration.
4. Education – Objectors and applicants should feel educated and informed throughout the process as to why outcomes were reached.

To view previously advertised planning applications, search the Town Planning Public Register using a property address or application number.

Please note: Only redacted copies of permits and plans can be provided in accordance with Section 2.1 of the Privacy and Data Protection Act 2014. As such, documents provided to third parties will not include the personal information of the permit applicant or parties associated with the preparation of permit documents.