Documents available for public inspection

Section 12 of the Local Government (General) Regulations 2015 states that a Council must make available for public inspection certain documents.

Inspection of Documents

Overseas and Interstate Travel

A document containing details of overseas or interstate travel (other than interstate travel by land for less than 3 days) undertaken in an official capacity by any Councillor or member of Council staff in the previous 12 months, including;

(i) the name of the Councillor or member of Council staff; and

(ii) the dates on which the travel began and ended; and

(iii) the destination of the travel; and

(iv) the purpose of the travel; and

(v) the total cost to the Council of the travel, including accommodation costs.

 

Agendas and Minutes

The agendas for, and minutes of, ordinary and special meetings held in the previous 12 months which are kept under section 93 of the Act, other than those agendas and minutes relating to a part of a meeting which was closed to members of the public under section 89 of the Act and are confidential information within the meaning of section 77(2) of the Act.

 

 Special Committee Minutes

The minutes of meetings of special committees established under section 86 of the Act and held in the previous 12 months, other than those minutes relating to a part of a meeting which was closed to members of the public under section 89 of the Act and are confidential information within the meaning of section 77(2) of the Act.

 

 Delegations

A register of delegations kept under sections 87(1) and 98(4) of the Act, including the date on which the last review took place under sections 86(6) and 98(6), respectively, of the Act.

 

 Leases

A document containing details of all leases involving land which were entered into by the Council as lessor, including the lessee and the terms and the value of the lease.

 

 Authorised Officers

A register maintained under section 224(1A) of the Act of authorised officers appointed under that section.

 

 Donations and Grants

A list of donations and grants made by the Council in the previous 12 months, including the names of persons

who, or bodies which, have received a donation or grant and the amount of each donation or grant.

 

Inspection of Prescribed Documents

A person wishing to view any of the Prescribed Documents, download and submit the application form.

 

Register of Interest

Under section 81(9) of the Local Government Act 1989, the Chief Executive Officer must maintain a Register of Interests of Councillors, Members of Special Committees and Senior Officers consisting of the last three returns that they were required to submit.

A person wishing to view the Register of Interests must download and submit the Application Form.

Please submit your completed form to governance@ballarat.vic.gov.au. The applicant will be contacted to arrange a suitable time to attend customer service to view the registers. If you have any questions, contact Governance on 03 5320 5875.

 

 

Need more information?

Email governance@ballarat.vic.gov.au or call us on 5320 5875.

Page topics